How HR can help improve productivity throughout the company

In an increasingly competitive market, many companies have started investing in training to actively contribute to the organization’s success. In this context, HR management has gained strategic importance, becoming an indispensable part of an effective and results-oriented administration.

The work of HR is very focused on employee management and talent development. HR managers must identify their employees’ skills and guide them towards the tasks that will make the best use of them. They also need to compromise and promote a good organizational environment, ensuring good working conditions. 

Discourage multitasking

Though it may seem like a good idea, doing everything at once can be counterproductive and the results won’t be up to par. The best way to be productive is to concentrate on one task at a time. Plan your day and organize your tasks to start a new one once the last one is finished. Multitasking can cause stress, anxiety, and can stop you from achieving your goals.

Offer training and development opportunities

A well-trained team is more productive, agile, and less likely to make mistakes. It’s important to know your teams’ needs and to develop training programs to address both technical and soft skills. It’s just as important to encourage continuous learning as promoting the search for new knowledge and solutions.

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Increase commitment

Employees are increasingly looking for work that fulfills them. You need to communicate the importance and meaning of the job and show its impact clearly. It’s important to appreciate the importance of each employee’s work and the value that each person adds to the organization. 

Honesty and transparency are also key factors in improving commitment. Make it clear to your employees that they can always be honest, without fear of retaliation. A good way to know what your employees are really thinking is to conduct anonymous periodic surveys to assess the mood of the company.

Invest in technology

If we want to increase productivity, we must talk about the fact that HR departments tend to be bogged down with all sorts of administrative activities. To be strategic and let them focus on the truly important actions, we need to automate as many of these tasks as possible. To do so, it pays to invest in technology. This area needs the support of software to face all the daily tasks that can prevent the really meaningful work from getting done.

Give feedback

Ask your employees about the progress of their assigned tasks. This will allow you to guide their progress and improve their productivity. When you do so, give your opinion on the actions they’ve taken and suggest strategies to improve their work. Employees like hearing their managers’ feedback. It’s a good way of knowing which functions need to be adjusted, what’s missing, and what aspects can be improved in the future. 

When you give feedback, you can identify the actions that really reflect performance and focus your effort on what really works. In this way, you’ll be able to increase your teams’ productivity.

Make sure tasks are realistic and doable

Overloading employees with a huge workload and unattainable deadlines makes them unproductive. Managers must set achievable goals to draw out their abilities. In this way, employees will be more motivated to perform the tasks assigned to them. Having realistic goals will increase employees’ effectiveness, understanding, and also their role in the organization. Encourage them to take breaks and participate in recreational activities.

Encourage productive communication

Communication is a crucial point in organizations that often doesn’t receive enough attention. It’s a manager’s duty to supervise their team and ensure that all employees meet expectations, objectives, and priorities. HR directors’ jobs are aided by easy access to information, but so are employees’. It’s essential for employees to have access to their own data in a formal manner, avoiding the spread of false or incorrect information. When employees feel insecure about their situation, they might fill in the gaps in the information themselves, and this doesn’t always correspond to reality. If misinformation spreads, it can undermine other teams’ motivation. To avoid this, develop internal communication channels and keep them updated.

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